Employee Travel

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When you subscribe to the Practical Tax Loose Leaf Service, you will also have access to our Tax Helpdesk, where we answer your quick tax questions by email.

Here is the advice our panel of experts gave about Employee Travel to a subscriber:

Employee travel

Question: 

What fields should my logbook have?

In preparation for next year, when the deemed kilometre system will be scrapped, I’d like to start keeping a logbook. What are requirements for my logbook? Are there any mandatory fields?

Answer:

You don’t need to spend a fortune buying a fancy logbook. The information you need is essentially a breakdown of your business mileage on a day-by-day basis through the year. You start with the mileage shown on your odometer at the beginning of the year.

SARS has produced a logbook on their website (www.sars.gov.za), which you can download, keep on your computer and update on a regular basis through the year. Always keep a back-up in case your computer or the information is lost or stolen! Alternatively, you can collect a free logbook from your local SARS office (while stocks last) or draw up your own logbook on an excel spreadsheet or in a small book that you can keep in the cubby-hole of your car.

Other questions answered about employees’ tax in the Practical Tax Loose Leaf Service:

• We only traded for one month this year. We, however, have learnership agreements in place. How do we calculate our learnership claim for the tax year?
• How does the relocation allowance work?
• Our director has been seconded to Australia – is he liable for Australian tax?
• Are reimbursive allowances taxable?
• Can we deduct PAYE from a contractor who works fixed hours?

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